In short: upload the menu PDF to get a fixed link, turn that link into a QR code, and print the code. When the menu changes, update the PDF behind the same link. The printed QR code keeps working.
The mistake to avoid
Many free QR generators either point at a file that you can't replace, or use a "dynamic" redirect that stops working when the free trial ends. Customers then scan a code on the table and get an error page. The fix is a link that you control.
Step 1: Get a permanent link for the menu
- Export the menu as a PDF. Keep it under a few MB so it opens fast on mobile data. Our file size checker helps.
- Upload it to Droply with a clear name, for example
luigis-menu. - You get
luigis-menu.droply.page. It opens the PDF in a phone-friendly viewer.
Step 2: Turn the link into a QR code
Paste the link into our free QR code generator or the PDF to QR tool, and download it as PNG or SVG. SVG stays sharp at any size, which printers prefer.
Step 3: Print it so people can actually scan it
- Size: at least 2 × 2 cm (about 0.8 inch) for table cards; bigger for posters and windows.
- Contrast: dark code on a light background. Light-on-dark codes fail on some phones.
- Quiet zone: leave a blank border around the code.
- Say what it is: "Scan for menu" next to it gets more scans than a bare code.
- Test with an iPhone and an Android phone before printing 200 copies.
Step 4: Update the menu, keep the code
New dish or new prices? Open the project in your dashboard, choose Update and upload the new PDF. The link, and therefore every printed QR code, now shows the new menu.
Nice extras
- Visitor stats show how many people scan the menu each day (Plus plan).
- Your own domain, such as
menu.luigis.com, looks more trustworthy on the table (Plus plan). - One link for several files: upload the food menu, drinks list and allergen sheet together and they share one page.
The same approach works for price lists, event programmes, product manuals and property brochures: anything printed that changes now and then.